How It Works
From disconnected data to invoice-ready exports.
FullRecover's 5-step workflow ensures every eligible expense is captured, validated, and ready for invoicing — without changing your existing systems.
Book a DemoIngest
Pull data from your existing systems
FullRecover connects to your source systems using read-only integrations. We pull expense data from Bill.com, payroll allocations from your HR system, and any other data via CSV upload.
- Bill.com AP transactions
- Payroll labor allocations
- Credit card expenses
- Manual CSV uploads
Normalize
Standardize data from multiple sources
Different systems use different formats. FullRecover normalizes everything into a consistent structure — vendor names, cost categories, date formats, and allocation codes.
- Vendor name matching
- Category standardization
- Date normalization
- Duplicate detection
Eligibility
Apply grant-specific rules automatically
Each grant has different eligibility criteria. FullRecover's rules engine checks every expense against your configured rules — cost caps, excluded categories, time windows, and allocation percentages.
- Cost category rules
- Budget cap enforcement
- Time-period validation
- Allocation percentage checks
Coverage
Identify gaps and opportunities
The Coverage Gap Dashboard shows exactly which expenses are covered, which aren't, and why. You'll see patterns in missed reimbursements and can fix issues at the source.
- Coverage breakdown by grant
- Uncovered expense analysis
- Pattern identification
- Exception flagging
Export
Generate invoice-ready outputs
With one click, generate Sage-compatible exports ready for import. No manual reformatting. Complete audit documentation included for every expense.
- Sage Intacct format
- Custom CSV templates
- Supporting documentation
- Audit trail export
Timeline
Up and running in 1–2 weeks
No lengthy implementation projects. No IT dependencies. Here's what to expect.
Kickoff & Data Connection
Connect Bill.com, upload initial CSV files, and configure your first grant.
Rules Configuration
Work with our team to configure eligibility rules for each of your grants.
Validation & Testing
Review coverage results, validate against known invoices, and refine rules.
Go Live
Generate your first invoice-ready export. You're now recovering every eligible dollar.
See the workflow in action.
Book a 30-minute demo. We'll walk through each step using your actual grant data.